Payment of Fees

Tuition and fees are due and payable prior to August 1 for the Fall Semester and December 15 for the Spring Semester:

Room and Board

 Room and board are a package arrangement for students living in residence halls. Rooms will not be rented unless the occupants eat their meals in the College Dining Hall.   Students may select the 19 meal plan, the 15+ meal plan which includes 300 flex points, or the 10+ meal plan which includes 375 flex points.   (Flex points may be used in Kaufmann Hall or in the Snack Bar.)

          Day students may eat in Kaufmann Hall on either an inclusive fee or separate meal basis.  

          The College reserves the right at any time during the academic year to increase the charge for meals to cover an increase in food prices and labor, or to increase the room charge to cover increased costs.

MEAL PLANS FOR COMMUTING STUDENTS

          The Indian Plan , a flexplan for commuting students, is a 10+ meal plan consisting of 100 flex points which may be used in Kaufmann Hall or in the Snack Bar.   The cost is $1,380 per semester or $2,760 per academic year.  

          Commuting or day students desiring a casual meal plan may participate in the “FLEXPLAN,” a declining balance account, with an initial deposit of $100, or may purchase a single meal by paying at the door.

          The costs of textbooks and supplies, additional fees for certain courses, and personal expenses are not included in the above charges. Books and supplies will cost an average of about $800-$1,000 for the year. Additional course fees are listed on the next page.

Additional fees

Course Fees

•  Art 101, 102, 171, 241, 242, 271, 274, 342, 343, 372, 375, 376—A $40 fee is charged to cover cost of materials.

•  Art 161, 261, 361—A fee of $85 is charged.

•  Communications 220, 320, and 491, 492—A $95 fee is charged.

•  Communications 231, 311, 322, 323, 420, 422, 430, 431, 491*, 492*, and 499*—A $75 fee is charged.

•  Communications*   491, 492, 499 (if photography)—A $95 fee is charged.

•  Computer Science 155, 156, 300, and 340— A   $70 fee is charged.

•  Education 480—A $125 fee is charged for student teaching.

•  Music—Fees for a Semester or a Summer Session

•  Private Lessons in Piano, Pipe Organ, Voice and Band Instruments, each credit hour, $125

•  Instrumental Class (Brass, Woodwind, and Percussion), $90

•  Voice and Piano Class, $90

•  Science Laboratory Fee—A $95 fee is charged each semester for each laboratory science course in Biology, Chemistry, Physics, Science, and Veterinary Technology.

•  Theatre 104, 204, 302—A $50 lab fee is charged each semester for consumable materials and the maintenance of equipment.  

•  Theatre 212—A $90 fee is charged to help cover the maintenance of the production equipment.

•  Theatre 231—A $65 materials fee is charged to cover the cost of materials.   Students retain the makeup kit which is the significant item in the charge for this class.  

•  Theatre 303—A $40 lab fee is charged for maintenance of equipment.

No course fees will be refunded after the fifth class day of each term.

Other Fees

          Application Fee —A nonrefundable application fee of $30 is paid by each applicant for admission. This covers part of the cost of processing the application.

          Advance Deposit by New Students —Each new applicant who intends to enroll pays an advance confirmation deposit of $175. This covers the orientation expenses and the student's housing security deposit (for resident students) or a tuition deposit (for day students).

          Auditing Fee —All courses are available on an audit (non-credit) basis. A fee of $50 per course is charged for persons (except full-time students, for whom there is no charge) who wish to audit a course.

          Concurrent Enrollment —High school students participating in the Concurrent Enrollment program will be   charged a comprehensive fee of $115 per semester hour.

          Credit by Examination Fee (CLEP)— Students taking examinations under this program will pay $65 for each examination.

          Credit Card Processing Fee — Students will be charged a $25 processing fee when paying by credit card.   This fee has been instituted due to the increasing costs with accepting credit cards .  

          Finance Charge —The College may assess a 1.5 percent finance charge each month on any past due account balance, subject to a minimum $1 monthly charge. This equates to an annual percentage rate of 18 percent.

          Graduation Fee —Each candidate for graduation pays a graduation fee of $85 during the last semester of attendance.

          Late Registration Fee — Students registering after the registration date specified in the catalog pay a fee of $65.

          Parking Permits —A $35 fee is charged for a vehicle parking permit. Violators of campus traffic regulations are subject to a $25 fine for each violation. Motor Vehicle regulations are listed in the Student Handbook.

          Resident Student Advanced Arrival —Resident students who arrive before the designated time at the opening of a term will be charged a room fee of $20 per day. This fee does not include board costs.

          Returned Checks —A $40 fee will be charged for all returned checks.

          Transcripts —A student requesting an unofficial copy of a transcript will be charged $1 for each copy. The first officia l transcript is furnished free of charge; $5 is charged for each additional one. An additional $2 fee is charged for FAXed transcripts.

ADVANCE DEPOSIT FEES

Housing Reservation Fee

          The housing reservation fee of $150 is required of all new students seeking housing reservations. A housing reservation fee of $50 is required of all returning students seeking housing reservations .   This fee must be paid by May 1 and must be paid prior to making a room reservation. Fifty percent of this fee is refundable if the College is notified in writing before July 1 of the student's intention not to return to Newberry College for the following academic year. After July 1 there will be no refund. For returning students, the fee becomes a credit to the student's financial account.

BILLING PROCEDURE

          Newberry College has established an improved billing procedure for the 2004-05 academic year to help students and their families pay tuition, fees, room, and board.   These procedures also include optional payment through the Tuition Management System (TMS), an interest-free monthly payment plan.   Brochures regarding TMS will be sent with the financial aid award letters and pre-bills.   Methods for payment are flexible and allow students and their families to pay a portion of their bill by check, cash, or credit card to Newberry College and pay the remainder using the TMS program.

          Payment is expected by the dates indicated below.   The College accepts MasterCard and Visa.   Because the costs associated with credit cards have risen substantially, a $25 processing fee will be charged when paying by credit card.   TMS will accept payments for the 2004-05 academic year beginning June 1, 2004 .   TMS charges an annual enrollment fee of $60 to participate in their interest-free payment plan.

          Payments will be as indicated on invoices from the Office of Accounting.   An invoice for Fall 2004 will be mailed no later than July 16, 2004 , with payment required by August 1, 2004 .   An invoice for Spring 2005 will be mailed no later than November 20, 2004 ,with payment required by December 15, 2004 .

          Payments will be due on the dates indicated or by enrollment in the TMS monthly payment plan, when students arrive on campus for the semester.   Students and parents should refer to the various categories below to determine which category applies to them.

Fall 2004 Early Arrival Students

Payment by check, cash, or credit card due by August 1, 2004

Tuition Management Systems (TMS) monthly payment plan

•  Begins in June with 10, 9, or 8 monthly, interest-free payments

•  $60 Annual enrollment fee

Fall 2004 Incoming Freshmen, Transfers, and Pre-Registered Upperclassmen

Payment by check, cash, or credit card due by August 1, 2004

Tuition Management Systems (TMS) monthly payment plan

•  Begins in June with 10, 9, or 8 monthly, interest-free payments

•  $60 Annual enrollment fee

December Graduates

Payment by check, cash, or credit card due by August 1, 2004

Tuition Management Systems (TMS) monthly payment plan

•  Begins in August with 4 monthly, interest-free payments

•  $45 enrollment fee

          Only students who have met payment requirements by the specified date will be allowed to participate in College functions.   December and May graduates will be allowed to participate in graduation ceremonies if outstanding bills and other College requirements are satisfied.  

CONTRACT POLICY

          No student organization or group of students or anyone from any organization or group may make contracts or other financial obligations on behalf of the College without the written approval of the Vice President for Business Affairs. Outside vendor solicitation is prohibited.

FINANCIAL OBLIGATIONS AND REFUNDS

          Many commitments of the College are based upon the enrollment at the beginning of the year.   Students are expected, therefore, to be in attendance for the entire year.  

          Students who withdraw may receive a partial refund.   The first day of class will be used for the purpose of computation of refunds.   The official date of withdrawal will be established by the Registrar according to College policy.   Refunds will be computed on all fees including room and board based on prorate refund calculation required by federal law.   There is no refund applicable after a student has attended 50 percent of the semester.  

          The prorate refund calculation will also apply to all financial aid awards to be refunded to granting agencies in the following order of priority as prescribed by federal law and regulation:   Unsubsidized Federal Staff ord Loan; Subsidized Federal Staff ord Loan; Federal PLUS Loan; Federal Perkins Loan; Federal Pell Grant; Federal Supplemental Educational Opportunity Grant; Other Title IV Aid Programs; Other federal sources of aid; State, private, or institutional aid; the student.

          Each federal program will be refunded as applicable in priority order before refunding the next in order. The category of state, private, and institutional aid will be refunded proportionally. The student will receive any remaining refund.

          Once all adjustments have been posted to a student's account, refund checks due the student will be issued within 14 days of the occurrence of a credit balance.

          No fees or charges will be refunded to the student if the student has been suspended or expelled for disciplinary reasons.

          Any full-time student who drops below full-time (12 hours) to part-time status after the last day for late registration and change of courses will be charged tuition, fees, room and board at the full-time rate.   However, students enrolled in excess of 19 hours at $300 per hour will be refunded according to the above schedule with a reduction of hours.  

ASSUMPTION OF RESPONSIBILITY

          When students register, it signifies the assumption of definitive obligations between themselves and the College. It is an agreement by the students and their parents to fulfill the terms of registration.

          Students are required to settle all financial accounts due the College before the final examination period of each semester.

          All additional expenses incurred by Newberry College to collect any outstanding debt owed, including reasonable attorney and/or collection fees, will be paid by the student.   Administrative holds will be placed on official transcripts, enrollment, and graduation until all outstanding indebtedness to Newberry College has been satisfied.   Newberry College reserves the right to report the status of any outstanding indebtedness to Credit Reporting Agencies.